Questions and Answers

If you plan to exhibit at a trade show abroad, do not forget these important items – transport of goods and the necessary accompanying papers. It is necessary to think about the transport of the stand, products, samples, literature… As with everything, this part requires proper preparation so that the delivery goes smoothly and so that your materials are where they should be in the agreed time span and in “one piece”. Trade show transport requires a longer time frame than traditional transport. You may need to ship the product and other materials weeks, even months in advance. This further requires that you will need to have a warehouse on site where your goods will be stored until the trade show itself. When your goods arrive at the warehouse, calculate the cost of temporary storage of goods, as well as the additional fee for delivery to your stand. At the same time, make sure that your packaging is stored properly and that it arrives at the end of the trade show undamaged and schedule a return shipment. It would be best practice to arrange both inbound and outbound tours with the same carrier / freight forwarder. As with standard transport operations, paperwork is a critical part of the procedure. In addition to the usual documentation, proper marking of goods with all the details, customs papers must also be taken into account. Exhibiting at trade shows is a temporary export, which means that the documentation is different compared to goods intended for sale. At the end of the trade show, temporarily imported goods are returned abroad. The organization of temporary export/export of trade show exhibits is one of the jobs of freight forwarders. You will also need the services of a freight forwarder if the temporarily imported trade show exhibit is sold. There are also companies that specialize in fair logistics, which includes – transport of goods, preparation of customs documents, temporary accommodation, transport to the trade show, installation and dismantling of stands at the trade show, support during the trade show, as well as the entire return shipping process. For temporary export / import, ATA carnet information may also be important to you. Read more about it in a previously published document. If all this still seems complicated to you, it is best to choose experts who will organize quality carriers and competitive prices for you, coordinate delivery, help with paperwork and track your shipment, confirming the final delivery. Do you need help with delivery at trade shows? For more information, visit the cargo-partner web site or contact us for a detailed consultation! Best regards, cargo-partner | transport + iLogistics Keywords: ata carnet, transport of exhibits, transport for fair, fair exhibits transport, iata transport of exhibits

You have probably often heard that the import procedure for certain equipment, works of art or musical instruments requiresapplying for an ATA carnet.

What is this about?

An ATA carnet, also called a “passport for goods”, is a customs document which is used to simplify temporary import procedures into a foreign country, with a validity period of one year.

Using an ATA carnet, goods are transferred quickly and easily (without hiring a customs agent and freight forwarder), but certain rules must be followed:

– the goods will be re-exported / imported in the same condition as they were temporarily imported / exported

– the goods will remain the property of a person with residence outside the country of temporary admission

– the goods will be used exclusively by a person visiting the area of the temporary import (not intended for rental)

It is important to mention that ATA carnet cannot be used for the temporary import of food and other perishable goods, and is most commonly used for imports of the following three categories:

– temporary import of samples

– temporary import of professional equipment

– temporary import of goods intended for exhibitions, fairs, congresses and similar events

This includes:

computers, repair tools, musical instruments, sports equipment, scenography, concert sound, medical instruments and more.

What does an ATA carnet look like?

The ATA carnet comes in A4 format and has a green front and back cover, with sheets of different colors in between.This whole kit makes up the ATA carnet.

If you plan to travel with an ATA carnet or would like to find out more about this topic, cargo-partner’s customs experts are at your disposal for any further questions.

Best regards,

cargo-partner | transport + iLogistics